2024 INDIAN HILLS BARRACUDAS

The following explanations provide descriptions for our volunteer jobs for the swim meets. Please refer to the volunteer schedule for your assignments, and then read these descriptions carefully to learn the process.

Bullpen Manager

• Each team will assign a Bullpen Manager to manage that team’s bullpen
• The Bullpen Manager shall promptly send all swimmers to the deck as soon as their event is called.
• The Bullpen Manager shall be provided with a heat sheet listing the names of all swimmers in all events including relay swimmers in the order in which they will swim.
• The Bullpen Manager shall notify each swimmer to wait behind or adjacent to the starting area until the starter takes over control of the race. If they leave the area, it will be their responsibility to return in time for their heat or event.

Announcer

The host team will provide an announcer and a PA system or powered megaphone to ensure announcements are loud enough to be understood by participants, officials, and spectators.

Announcer Responsibilities

• Keep abreast of meet progress
• Announce upcoming events 2 events in advance with first and second calls to ensure swimmers are on deck and at their assigned lanes
• Watch Event Board to ensure the event and heat displayed are consistent with meet progress.
• The Announcer is the key person to ensure the meet runs smoothly and in a timely manner
• Work closely and communicate well with the Starter

Example of correct commands:

1. At the beginning of the meet the announcer shall say the following:
2. “First” call (event #, description of event) Event 1, 8 & under girls, 50 yd. Freestyle.”
3. After a short interval, they will repeat the above for the second call.
4. At the end of the 2nd call, they will wait a short interval and give the final call for the event.
5. Announcer then proceeds to give the first call for the next event proceeded with a 2nd and final call for the event.

Starter

• The host team will provide a Starter and PA system or megaphone and air horn or other similar device to audibly indicate the start of the heat.
• All starters are to attend a mandatory Starters’ Clinic and each team is to make the starters’ DVD provided to them available to all volunteer starters for review.

Starter Responsibilities

• Starter shall stand within ten feet of the start end of the pool so the swimmers can easily hear the starting device.
• Assume control of the heat when signaled by the Referee. The Starter maintains control until a fair start has been achieved.
• Determine in cooperation with the Referee whether a false start has occurred
• Notify relay swimmers that all but the last swimmer must leave the pool immediately upon completion of their leg.

Place Judges

1. Each team shall provide two place judges
2. Two place judges (one from each team) shall be stationed at the finish end of the pool. The place judges must be positioned to have a clear view of the finish
3. The judges will determine the order-of-finish for each heat. One place judge will observe and speak the order of finish to the other place judge who will record the results on the appropriate form.
4. Judges shall not also serve as timers concurrently
5. Describe different roles. For each team, one judge will announce on one side and the other place judge will record on the other side.

Scorekeeper

Each team shall provide one scorekeeper. The scorekeepers will work together at a table provided by the host team. The scorekeepers will enter the places from each event in swimtopia. The scorekeepers shall finalize the results and share them with the team coordinators and Referee at the conclusion of the meet.

Timers

Times shall be taken on each lane for all heats. Each team shall provide timers for their own swimmers. There shall be at least one timer for each end of the pool to accommodate one-length events

1. The timer must always command a clear view of the course and finish line. They should place themselves directly over the finish of the lane to accurately observe and record each swimmer’s time for each event.
2. Timers will begin timing at the starter’s signal, not when the swimmer leaves the block.
3. The timer shall stop the watch immediately when any part of the swimmer’s body touches the finish end of the pool, or course, as defined in the USA Swimming rulebook.
4. The timer shall record times on the event cards provided by each team.

Runners

1. Each team shall provide a minimum of one (1) runner at all times during the meet.
2. Runners shall collect event cards from the timers, place cards and disqualification forms from the place judges.
3. The Runner will take the above items directly and promptly to the scorers’ table.

Ribbon Writers

Ribbon writers shall be responsible for the entering the swimmers scores & placement in computer once given the official finish from the scoring table.